Set up Google Workspace for your organization

After you sign up for Google Workspace, discover how to setup your domain, manage your team, set up recommended features, and start using your services.
Google Workspace setup

1. First Login - Access your Admin console

The Google Admin console is where administrators manage Google services for people in an organization.

  • Login using the admin email and password you received 
  • Accept the Terms and Conditions 

Activate your Google Workspace

2.Verify your domain for Google Workspace

Before using Google Workspace, you must verify that you own your domain. The reason you have to verify that you own your domain is to ensure that no one else is trying to use your domain and your Google service without your permission (to send emails, for example).

Step 1: Get your verification code from Google Workspace

  • Click Continue to verify your domain with a TXT record.

  • Look for your verification code in the setup tool and click Copy.

Step 2: Go to your domain’s DNS records

  • In a second browser window or tab, sign in to your domain host account. 
  • Go to your domain’s DNS records. The page might be called something like DNS ManagementName Server ManagementControl Panel, or Advanced Settings.
  • Select the option to add a new record.

Step 3: Add the verification record to your domain host

  • For the record type, select TXT.
  • In the Name/Host/Alias field, enter @ or leave it blank.
    Your host might require you to enter your domain, which looks like example.com, into this field. Your other DNS records might indicate what you should enter.
  • In the Time to Live (TTL) field, enter 86400 or leave the default.
  • In the Value/Answer/Destination field, paste the verification record you copied in step 1.
  • Save the record. 

* Note: If you see a warning message about changing your DNS settings, disregard it. Adding the TXT record won’t damage your website or DNS settings.

Step 4: Tell Google Workspace to check your verification code

  • Click Continue.
  • Scroll to the bottom of the next page and click Verify my domain.

Important! It might take additional time for your registrar to publish the verification code. If the Google Workspace setup tool gives you an error message, wait an hour before you try again.

In extreme cases, it can take up to 48 hours for your registrar to publish your verification code.

Need Help?

Not sure where to start? Get help from our certified team.

3.Set up MX records for Google Workspace email

To start using Gmail with your business domain, you must setup MX records. After you’ve switched to Google’s MX records, you can get your email in your Gmail inbox or through an email client like Microsoft Outlook.

Note: If people already have email with your domain (such as [email protected]), create their user accounts in the Google Admin console before you set up your MX records. That way, they’ll continue to receive email.

 

Step 1: Get your verification code from Google Workspace

  • Sign in to your domain’s account at your domain host
  • Go to your domain’s DNS records. The page might be called something like DNS ManagementName Server ManagementControl Panel, or Advanced Settings.
  • Delete any existing MX records.
    If you can’t delete the existing records, change their priority number to 20 or higher.
  • Add new MX records for the Google mail servers.

If your domain host limits the number of MX records, just add the first 2 records in this table.

Values for Google Workspace MX records

Name/Host/Alias
TTL
Record type
Priority
Value/Answer/Destination
@ or leave blank
3600
MX
1
ASPMX.L.GOOGLE.COM
@ or leave blank
3600
MX
5
ALT1.ASPMX.L.GOOGLE.COM
@ or leave blank
3600
MX
5
ALT2.ASPMX.L.GOOGLE.COM
@ or leave blank
3600
MX
10
ALT3.ASPMX.L.GOOGLE.COM
@ or leave blank
3600
MX
10
ALT4.ASPMX.L.GOOGLE.COM
  • Save your changes.
  • In the Gmail section, click Activate.
activate
  • Verify that you’ve created all existing email addresses and are ready for Gmail to start receiving all email for your domain. Click Continue

  • On the next page,  scroll to the bottom of the page and click Activate Gmail.

acg
  • Typically, you can send and receive messages at your new Google Workspace email address in less than 6 hours. However, it may take 48–72 hours before you receive email at your new address. It’s no fun to wait, but the time for MX records to take effect depends on your domain host. We have no control over this. In the meantime, you can get your email messages at your old email client. 

To start using Gmail:

  • Sign in to admin.google.com with your Google Workspace user name and password. 
  • In the top right corner, click the App Launcher  and then Mail .