What are the benefits of Google Workspace for business purposes?

Google Workspace, formerly known as G Suite has become one of the key tools for success for many businesses. After onboarding a million business users for just under two years, Google announced in October 2020 that Google Workspace has more than 6 million users. Here we want to show you some of the benefits included in Google Workspace and see if they may solve any of your business problems.

Google Workspace, formerly known as G Suite has become one of the key tools for success for many businesses. After onboarding a million business users for just under two years, Google announced in October 2020 that Google Workspace has more than 6 million users.  Here we want to show you some of the benefits included in Google Workspace and see if they may solve any of your business problems. 

What is Google Workspace?

Google Workspace is Google’s suite of intelligent apps. This was formerly known as G Suite and was rebranded as Google Workspace in 2020. Most people associate Google Workspace as an email solution. However, Google Workspace is much more than just email. It also includes a variety of apps and features that can stimulate and increase effectiveness and collaboration between the whole team. In fact, you’re probably already familiar or using some of them. 

Communication

Google knows how important it is for businesses to have proper ways to communicate within and outside of the company. Many problems in our society come from lack of communication or miscommunication. Google’s solution to this problem is: Gmail, Chat and Meet – all included in your Google Workspace plan.

Gmail – Take advantage of the #1 most used mailing platform in the world. Create business emails ending at @yourcompany.com, use groups as mailing lists, personalize and organize your inbox so you can find everything you need. 

Chat – When the email is not enough, or you need something done fast, you can always refer to Google Chat as a platform for instant messaging. Chat with your colleagues, create Rooms for projects or team communication, add bots and more!

Meet – Enterprise video conferencing solution, that is encrypted and secure, so only you have full confidentiality. Use breakout rooms, share your screen, change your camera background and record your meetings for later reviews. Some of these functionalities are available only for Business or Enterprise plans.

Google’s idea was to have all the instruments of communication accessible from one place – that’s why now in your Gmail, you can find Chat and Meet integrated so that you can Chat and start video calls directly from within Gmail.

Security and Management

With the admin console, you have all your settings and tools to control your security and administration from one centralized location. 

Google Workspace offers administrators enterprise control over system settings and application configurations – all in a centralized dashboard that you can use to streamline authentication, operational control and asset protection. Use integrated Cloud Identity features to manage users and enforce multi-factor authentication and security keys for added protection. You can choose the Google Workspace edition that best meets your organization’s security needs.

Access and ease of use

Google Workspace was born in the Cloud and continues to operate in the cloud, which means your data is secure and backed up. 

This means that you are not restricted to using only one device to access your data and emails – just the opposite. You can view your emails, files and documents on your laptop, phone, tablet or any other device that has a browser. 

Google Workspace is intended to make the user’s experience easy and native so that they can use the maximum out of their workday. There are many additional features and applications that can help you reach your goals quicker. 

For example, Google Drive has an additional downloadable application called File Stream, which allows you to access and work directly within your Google Drive right from your computer’s file directory(File Explorer / Finder on Mac).

Collaboration

One of the key strengths that Google Workspace provides is the ability to give teams and organizations all the tools and features they need to work together and collaborate. From chatting with your teammates to working and editing documents and presentations together in real time, with Google Workspace your team will be able to work together effortlessly.

Create, share and collaborate with your teammates in Drive. You can assign tasks directly in the document, see other people typing in the document in real time and review changes through the Version History. 

All of Google Workspace’s applications are deeply integrated between each other, so that the user can natively and easily work with the tools that are available.

A well rounded business solution for all types of organizations. Doesn’t matter if you are a small company, or a large corporation – Google Workspace has different pricing plans and is flexible enough to answer all your questions and problems. Check them out!

Interested to learn how Cloud Office can help your organization?